Published June 10, 2022

What tasks should hotels automate?

James Cook

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In today’s day and age, guest preferences are a top priority, and as a hotel, you must find ways to impress your guests.

But how do you get the balance right when good hospitality means something different to everyone?

The answer lies in taking the time to understand your guests’ preferences this article, we explore how hotel automation enables your property and staff team members to build a highly curated guest experience that satisfies everyone’s definition of great service.

What are guest expectations?

According to industry leading hotel hospitality studies that seek to better understand how guest expectations have changed, they reveal key findings on the leading preferences guets have for hotels:

  • Housekeeping: 86% of guests expect their hotel room to be very clean
and well maintained.
  • Health & Hygiene: 81% of guests consider enhanced hedith and hygiene protocols around the entire property and amenities to be an essential factor for high customer ratings.
  • Personalization: 57% of guests rate personalization of experiences to be a key factor for returning to a property and hotel brand;
  • Contactless Services: 69% of guests expect contactless check-in and check-out options for a seamless experience.

Guest expectations in the hospitality industry are behaviors or actions guests anticipate while interacting with your property. Typical expectations include comfort, cleanliness, service, convenience, value, and safety; however, hotel guest expectations are everchanging as new technology advancements, service offerings, and amenities emerge.

Optimizing hotel staff’s time

Think about the guest’s perspective. When are speed and efficiency more important, and when are in-person services preferred? Automation can increase efficiency with simple interactions like check-in, food running, bussing, room service, property cleaning.

These labor-intensive activities account for over 50% of hotel staff’s time, presenting a significant opportunity for hoteliers to re-allocate staff’s time to value-added guest experiences.

When hotel guests’ needs are more complex and require problem-solving, for example, if they have a complaint or special request, employees can step in to provide personalized service.

To size-up the opportunity available to hoteliers on how much staff’s time can be re-allocated from repetitive tasks to guest-first tasks, take an example of the workflow for a waiter in the hotel’s restaurant.

Waiter’s tasks

19 min

total time 
needed

15 min

what a waiter 
actually does

9 min

waiter’s tasks with the help of technology

Greet the customers

<1 min

Bring the menu & waber

2 min

Take the order

5 min

Confirm the order with
the customers

<1 min

Serve food

<1 min

Greet the customers

<1 min

Greet the customers

<1 min

Greet the customers

<1 min

Add Your Heading Text Here

<1 min

Add Your Heading Text Here

<1 min

Clean the table

2 min

Give the customers
a send off

<1 min

Print and take the bill

1 min

Suggest dessert
to the customers

<1 min

Check customer
satisfaction

<1 min

About 9 out of the 18 minutes waiters spend on average serving a customer are spent doing low value tasks such as carting the food and cleaning the table. By automating the food running and bussing alone, the waiter now has approximately 9 more minutes or 50% more time that they can spend with the guest, whether providing personalized recommendations, promoting marketing efforts, or simply building a strong brand loyalty with guests.

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Back of the house hotel automation

The same opportunity exists for property cleaning with autonomous robot vacuums, room service and delivery robots, and more. While robots handle these back of the house tasks, the total additional time that human personnel have available can effectively turn a hotel into a highly guest-centric experience that enables personalization at every touchpoint.

Tasks that hotels can automate with robotics

Successful hotel brands across the world are currently automating the following tasks around properties:

  • Housekeeping support: have a loyalty program in place, which directly contributes to customer retention.
  • Property cleaning automation: Hotels with loyalty programs report an increase of 20%2 in repeat business, underscoring their importance in building long-term relationships with guests.
  • Bussing & Food Running:
  • Event catering support: Loyalty members generate approximately 50% of hotel revenue2, making these programs essential for driving RevPAR.

Despite these statistics, many hotels still struggle to optimize their loyalty offerings fully, leading to missed opportunities for engagement and retention.

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Introducing Workwise Robotics, where cutting-edge robotics technology meets unparalleled hospitality service.

Explore our Robots

Learn how the best hospitality brands are using Workwise Robotics as their robotics staffing partner

New era of guest services

Bussing

Bussing robot designed with larger storage for dishes and large items.

New era of guest services

Waiter

Interactive food runner designed for ordering and carting items

New era of guest services

Food runner

Reduces staff workload, enabling focus on exceptional customer service.

New era of guest services

Room Delivery

Room delivery robot with large and disinfecting storage.

New era of guest services

Cleaning

Cleaning robot with vacuuming, scrubbing, and mopping capability.

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